Personnel Monitoring

A work order opens the gate. A badge alone does not.

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Security

Advance registration of supplier activities and the people authorized to carry them out, then scan-in and scan-out at the gate. A work order — not the badge — is what authorizes entry, so a valid badge with no approved activity covering today is refused. Each person carries one six-character access code, encoded in the badge QR and printed on it, which they can recite if the badge is lost. The arrival photo is evidence, not a face check.

How it works

The whole workflow, step by step

Each column is who does the step. Follow the numbers down the page; where the line bends, the work changes hands.

  1. 1

    Before the day

    Register the work and the people

    A work order records the supplier's activity, the dates it covers and who is authorized to carry it out.

  2. 2

    Raios360

    One access code per person

    A six-character code, issued by the server, encoded in the badge QR and printed on the badge.

  3. 3

    Before the day

    Badges printed in advance

    A badge sheet per work order for the supplier to print before arriving — no printer needed at the gate.

  4. 4

    At the gate

    Scan the badge, or type the code

    A person who has lost their badge recites their code. The panel leads with their reference photo.

  5. 5

    At the gate

    Is today's work approved?

    The phone finds the person's work order itself and checks it covers now — offline, against synced records.

    Covered

    Signed in, with an arrival photo kept as evidence.

    Not covered

    Refused, unless a supervisor types an override, which is recorded.

  6. 6

    Raios360

    Who is inside, right now

    Currently Inside and Today's Personnel update as people scan in and out.

The problem it removes

  • Contractors arrive with a valid badge long after the job they were cleared for has finished
  • The guard cannot tell, at the gate, whether anyone approved today's work
  • A lost badge means either turning the person away or letting them in on trust
  • Nobody can say who is inside right now without walking the site

Worth knowing

  • The guard never picks a work order from a list — the scanned person decides which one applies
  • The gate check runs with no signal, so a dead zone at the gate does not stop the line
  • A failed check cannot be waved through with a tap — it needs a typed supervisor override

What it installs

Ordinary pieces, already wired together

Everything below is a normal part of Raios360 — open it, edit it, and build on it like anything you made yourself.

Personnel Monitoring

Databases

  • Suppliers
  • Personnel
  • Work Orders
  • Work Order Personnel

Forms

  • Sign-In / Sign-Out
  • Work Order Registration

Pages

  • Today's Personnel
  • Currently Inside

What it does not do

  • No biometric processing: the arrival photo is evidence, not a face check
  • The verdict advises the guard; the guard still makes the call
  • It is switched on per organization by our team rather than self-installed

Often used in

Security TeamsConstructionUtilities

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